Equipment Coordinator

  • Volunteer
  • Seattle, WA
  • This position has been filled

Operations Department

Title                     Equipment Coordinator

Reports to          Operations Manager


Documents and tracks the use of musical instruments and other equipment; this includes maintaining the inventory, administering loans, and overseeing maintenance. The Equipment Coordinator ensures that the organization’s physical assets remain protected and ready to benefit members and staff.


  • Maintains the inventory of equipment including musical instruments, high value materials, etc.; records the quantity, make and model, condition, location, and replacement value.
  • Coordinates the transfer of equipment between storage facilities and other venues.
  • Administers and tracks instrument loans to members; maintains contact with instrument loanees and appropriate ensemble staff to ensure instruments are returned in a timely manner.
  • Coordinates regular maintenance of equipment and purchase of new equipment.
  • Attends monthly departmental meetings and coordinates with other staff as needed.
  • Utilizes effective communication and interpersonal skills that align with and support the organization’s Mission and Core Values.
  • Complies with the organization’s by-laws, policies, procedures, and member covenants; seeks clarification and guidance as necessary.


  • Proven interpersonal and communication skills.
  • Proficiency with electronic spreadsheet and word processing applications.
  • Repair and basic hand tool skills.
  • Knowledge about musical instruments and how they are best maintained.


  • Have participated at least one season with the organization.


  • Work involves walking, talking, and hearing; using hands to handle, feel, or operate objects, tools, or controls; and reach with hands and arms.
  • Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
  • The employee may be required to push, pull, lift, and/or carry objects up to 25 pounds.
  • The noise level in the work environment varies widely depending on the ensemble or location.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.


  • Free participation in Rainbow City Performing Arts Ensembles
  • Opportunity to work with a dynamic and creative team.
  • Flexible work schedule.
  • Professional development opportunities.
  • Free tickets to Rainbow City Performing Arts events.
  • Social events and community outings.