Scheduling Coordinator

Website Operations Department

Title                     Scheduling Coordinator

Reports to          Operations Manager


Schedules rehearsals for ensembles. This includes interfacing with staff of the organization and rehearsal venues, maintaining the calendar, and other communication with venues. Ensures that ensemble rehearsal schedules will be protected, and the organization maintains good relations with venue partners.


  • Coordinates with ensemble directors, ensemble managers, and chamber ensembles to schedule and confirm rehearsal bookings.
  • Monitors the organizational calendar to ensure scheduling conflicts between events are avoided when possible and inform ensemble staff of potential conflicts when they arise.
  • Coordinates with venues to secure rehearsal reservations for ensembles and chamber groups.
  • Leads communication with rehearsal venue staff including changes in schedule, issues with accommodations, or meeting contractual requirements.
  • Attends the monthly departmental meeting and coordinate with other staff as needed.
  • Utilizes effective communication and interpersonal skills that align with and support the organization’s Mission and Core Values.
  • Complies with the organization’s by-laws, policies, procedures, and member covenants; seeks clarification and guidance as necessary.


  • Proven interpersonal and communication skills.
  • Proficiency with digital calendar applications.


  • Work involves using hands to handle, feel, or operate objects, tools, or controls; and reach with hands and arms.
  • Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
  • The noise level in the work environment varies widely depending on the individual’s chosen work location.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.


  • Free participation in Rainbow City Performing Arts Ensembles
  • Opportunity to work with a dynamic and creative team.
  • Flexible work schedule.
  • Professional development opportunities.
  • Free tickets to Rainbow City Performing Arts events.
  • Social events and community outings.

To apply for this job email your details to